1. Make sure the desired database is open and go to Database Tools>Database Documenter and the “Documenter” pop up window box will appear.
2. Next, click the “All Object Type” tab and click the “Seelct All” button to highlight all the records and their appropriate design and customization. Next hit the OK button.
3. Now, you can view the documentation on your screen. It’s probably going to be a large file so you may not want to print such a massive file. You can export it and save it as a pdf file to peruse online or save it normally and access it later.

Well done! You can look really smart showing all this documentation to anyone who wants to learn the specifics of your Access database.

Go to Start>Programs>Microsoft Access to open the program. Go to File>Open and find the database named “Customer Listing.” The database will open in the table view, which looks like an Excel spreadsheet. From the “Objects” menu on the left hand side of your screen, click on “Reports,” and the select the option “Create report by using wizard.”

Next, select the “Tables/Queries List” arrow, click on “Query: Selection Quantities,” then click Category within the “Available Fields” and hit the “Select Single Field” button. Next, select the following field titles, “FirstName, LastName and OrganizationName” – you want to custom design a report that only prints these pieces of data, and click Next.

Now, select “first sort order list” arrow and click “Category.” Then click Next.

In this step, ensure that the “Tabular” layout and “Portrait” orientation options are selected. Next, select “Corporate” style and hit Next. Finally, we’ll name the report, “Customer Key Information” and click on the “Preview the report” button, and hit Finish. Next, you’ll see the preview of the report.

 
Great Job! You created a report that fits your business needs in less than five minutes.

Before starting, make sure you have all the paper files organized and ready to be entered so that you don’t waste any time shuffling through papers, and also on a piece of paper write out the information that you want to enter for the customers – for example, you can specify name, address, telephone number, e-mail address, regular order#, etc because in Access you design the specific areas that you want to cover. The information categories can be as broad or specific as you need them to be. When you’re ready, go to Start>Programs>Microsoft Access to open the program.

Next, a pop up window box named “Microsoft Access” will appear. Select the first option “Blank Access database” and click OK. In the next step, you need to give your database a name in this example we’ll call it, “Customer Listing,” and then you need to specify a location where you will save it, and select “Create.” From the “Objects” menu on the left hand side of your screen, click on “Table,” and the select the option “Create table by using wizard.” – with Table Wizard the program will walk you through the most important steps in creating an Access database.

Now you’re in the Table Wizard pop up window, so in here you will specify if you database will be for personal or business purposes, then you will select the function of the database and finally its sections or “fields.” For this example, first click on “Business,” then select “Customers” under “Sample Tables,” then select the “Sample Fields” (remember these are the actual sections that you want to enter for each customer. Under “Sample Fields,” please select MailingListID (an automatic number that is attached to the specific record), “Prefix, First Name, MiddleName, LastName, Title, OrganizationName, Address.” And then select the button with the >sign to move these sample fields to the new database table that you’re creating. And click Next.

In this pop up window box, give your table a name, for exmple, you can call it “Customer Listing” and then click “Yes, set a primary key for me option button” (selecting this option will allow Access to pick one section or field, usually the first field you selected, in this example, it would be “MailingListID” and making it a primary key field). A primary key field is just a record that is unique. Click Next.

In the next window, you could select “Modify the table design option button” to view the table sections and modify the view of your table. But for the purposes of this tutorial, we’re not going to select this, so go ahead and hit Finish.

Now, exit out and open the newly created database called “Customer Roaster.” Go to File>Open, and find the file name “Customer Listing.” It will open in table format, which looks like a regular Excel spreadsheet. Now you can enter all the paper information that you have ready. Once you’re down just make sure you save the file. To enter new records in this mode, simply click on “New Record Button” (the button has a little triangle pointing to a start symbol) and use the tab key to move across fields.

 
Congratulations! You have just created a simple database in Microsoft Access.